- We are committed to safeguarding the privacy of our website visitors and service users
- This policy applies where we are acting as a data controller with respect to the personal
data of our website visitors and service users; in other words, where we determine the
purposes and means of the processing of that personal data.
you first visit our website.
Our website incorporates privacy controls which affect how we will process your personal
data. By using the privacy controls, you can specify whether you would like to receive direct
marketing communications and limit the publication of your information.
In this policy, "we", "us" and "our" refer to CogentHub Pvt. Ltd.
What personal information we collect
Contact information. We might collect your name, email, mobile number, phone number, street, city,
state, pin code, country, IP address, your family member details, educational qualification details,
medical records, bank information etc.
Information you post. We collect information you post in our website.
Other information. If you use our website, we may collect information about your IP address and the
browser you're using. We might look at what site you came from, duration of time spent on our
website, pages accessed or what site you visit when you leave us. We might also collect the type of
mobile device you are using, or the version of the operating system your computer or device is
How we collect personal information
We collect information in different ways:
- We collect information directly from you.
- We collect information when you provide your details in our website.
- We get information about you from third parties. For example, recruitment agencies,
business partners etc. The third-party social media site will give us certain information
about you. This could include your name, email address, contact number, location etc.
How we use your personal data
In this Section 3 we have set out:
- the general categories of personal data that we may process;
- in the case of personal data that we did not obtain directly from you, the source
and specific categories of that data;
- the purposes for which we may process personal data; and
- the legal bases of the processing.
We may process data about your use of our website and services ("usage data"). The usage
data may include your IP address, geographical location, browser type and version, operating
system, referral source, length of visit, page views and website navigation paths, as well as
information about the timing, frequency and pattern of your service use. The source of the
usage data is our analytics tracking system. This usage data may be processed for the
purposes of analysing the use of the website and services. The legal basis for this processing is consent OR our legitimate interests, namely monitoring and improving our website and
We may process your personal data for our internal purposes (“personal data”). The usage
of your data may include your name, email address, contact number, address, educational
qualification, medical details, family member details, bank account details etc. The source of
the personal data is you. The personal data may be processed for future reference of any job
posting, background verification, medical insurance, performance evaluation, pension benefit
etc. The legal basis for this processing is consent.
We may process your information included in your personal profile on our website ("profile
data").The profile data may include your name, address, telephone number, email address,
gender, date of birth. The profile data may be processed for the purposes of enabling and
monitoring your use of our website and services. The legal basis for this processing is consent
OR our legitimate interests, namely the proper administration of our website and business
OR the performance of a contract between you and us and/or taking steps, at you request, to
enter into such a contract.
We may process information contained in any enquiry you submit to us regarding services
("enquiry data"). The enquiry data may be processed for the purposes of offering, marketing
and selling relevant goods and/or services to you. The legal basis for this processing is
We may process information contained in or relating to any communication that you send
to us ("correspondence data"). The correspondence data may include the communication
content and metadata associated with the communication. Our website will generate the
metadata associated with communications made using the website contact forms. The
correspondence data may be processed for the purposes of communicating with you and
record-keeping. The legal basis for this processing is our legitimate interests, namely the
proper administration of our website and business and communications with users.
We may process any of your personal data identified in this policy where necessary for the
establishment, exercise or defence of legal claims, whether in court proceedings or in an
administrative or out-of-court procedure. The legal basis for this processing is our legitimate
interests, namely the protection and assertion of our legal rights, your legal rights and the
legal rights of others.
In addition to the specific purposes for which we may process your personal data set out in
this Section 3, we may also process any of your personal data where such processing is
necessary for compliance with a legal obligation to which we are subject, or in order to protect
your vital interests or the vital interests of another natural person.
- Please do not supply any other person's personal data to us, unless we prompt you to do
- We use information as otherwise permitted by law.
Sharing of your information to third parties
- We will share information with third parties who perform services on our behalf. We
share information with vendors who help us to manage our website, services. Some
vendors may be located outside of India.
We will share information with our business partners. This includes a third party who
provide or sponsor an event, or who operates a venue where we hold events. Our
partners use the information we give them as described in their privacy policies.
We may share information if we think we have to in order to comply with the law
or to protect ourselves.We will share information to respond to a court order or
subpoena. We may also share it if a government agency or investigatory body
requests. Or, we might also share information when we are investigating potential
We may share information with any successor to all or part of our business.
example, if part of our business is sold we may give our customer list as part of that
We may share your information for reasons not described in this policy.
We will tell
you before we do this.
Retaining and deleting personal data
This Section sets out our data retention policies and procedure, which are designed to help
ensure that we comply with our legal obligations in relation to the retention and deletion of
Personal data that we process for any purpose or purposes shall not be kept for longer than
is necessary for that purpose or those purposes.
We will retain your personal data as follows: a. [Personal data category or categories] will
be retained for a minimum period of [2 Years] following [14-01-2023], and for a maximum
period of [5 Years] following [14-01-2026].
In some cases it is not possible for us to specify in advance the periods for which your
personal data will be retained. In such cases, we will determine the period of retention based
on the following criteria: The period of retention of personal data category will be determined
based on business requirement.
Notwithstanding the other provisions of this Section 6, we may retain your personal data
where such retention is necessary for compliance with a legal obligation to which we are
subject, or in order to protect your vital interests or the vital interests of another natural
A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a
web server to a web browser and is stored by the browser. The identifier is then sent back
to the server each time the browser requests a page from the server.
Cookies may be either "persistent" cookies or "session" cookies: a persistent cookie will be
stored by a web browser and will remain valid until its set expiry date, unless deleted by the
user before the expiry date; a session cookie, on the other hand, will expire at the end of
the user session, when the web browser is closed.
Cookies do not typically contain any information that personally identifies a user, but
personal information that we store about you may be linked to the information stored in
and obtained from cookies.
Cookies that we use
and as you navigate our website;
and to personalise the website for you;
protect user accounts, including preventing fraudulent use of login
credentials, and to protect our website and services generally;
relevant to you;
our website and services;
Cookies used by our service providers
you visit our website.
We use Google Analytics to analyse the use of our website. Google Analytics gathers
information about website use by means of cookies. The information gathered relating to our
available at: https://www.google.com/policies/privacy/.
This website is owned and operated by CogentHub Pvt. Ltd..
We are registered in India under registration number CIN U74999WB2016PTC217333, and
our registered office is at Martin Burn Business Park, Plot 3, Block BP, Sector V, Kolkata, West
Bengal, Kolkata 700091, India.
Our principal place of business is at Martin Burn Business Park, Plot 3, Block BP, Sector V,
Kolkata, West Bengal, Kolkata 700091, India.
You can contact us: By post, to the postal address given above:
- Using our website contact form;
- By telephone, on the contact number published on our website from time to time or
- By email, using the email address published on our website from time to time
Data Privacy Officer
Our data privacy officer's contact detail:
Name: Harbinder Singh
Mobile: +91- 8777548475
- We may update this policy from time to time by publishing a new version.
- You should check this page occasionally to ensure you are happy with any changes to this
- We may OR will notify you of changes OR significant changes to this policy by email or
through the private messaging system.
If you choose to visit the website, your visit and any dispute over privacy is subject to this
this Policy shall be governed by the laws of India.
Document review history
||Harbinder Singh Ubhi